You can use a similar database for Human Resources Job Descriptions and Payroll. * Human Resources
PrsNote includes translator text reports for importing into spreadsheets:
You can use your PrsMemo StrongForm for simple memos.
You can use your PrsTeLog report to list names, addresses, and telephone numbers.
You can view or print a summary report for your activities with your PrsLog StrongForm. If you want to see your Accounts Payable, such as credit card charges, then you can
query for Actual =0, with
a report for Estimate <0. Likewise, for Accounts Receivable, query for Actual=0 and
Estimate>0.
Translating with PrsSS StrongForm. Notice that one of the WeekPlan blocks
has the same data as you have in the PrsNote database. Why key the same data
twice into both the database, where you have all the details, and the
spreadsheet, that has the essentials in a flow pattern? Now, you can get
into one of the key features of StrongWare, the concept of using 'translator'
report files for integrating the database and the spreadsheet, so you can
ensure that the same data is used in both forms. You can enter both with the
same data by using the PrsSS translator report and save yourself a
lot of time for multiple entries, particularly if you have many records to
plan with, as in weekly planning.
You can setup your Personal Information system to do all of the tasks
mentioned above; however, you really need to go back to the
* Budget & Tax
and * Human Resources
to see the StrongForms to fully appreciate the value of using Strongware.
Back to -> *Home
1. Personal Memos, Form Letters, and E-Mails
If you need more space, you can do query/ find and then print up to 4 records per page and print all of
them with PrsMemoR.
You can customize your letterheads and closings as desired.
For formal letterhead letters, you can use PrsNoteL.
For lengthy letters, you can use or PrsNoteR for up to 4 records per page.
For E-Mail messages, you can compose your message in your database,
then use your copy-and-paste function to paste it into your E-Mail.
( This method will give you a copy in your database that's independent of your E-Mail files.)
/SW\ P r s M e m o R e c o r d
Date: 03/02/1996 Time: 15:00 Due: 11/03/1995
RECNO: 1 PRSNOTE REC#: PR031500
To: Dick Strong
About: PRSNOTE DATABASE & WEEKPLAN/LIFLO MODELS
1. You could use this database for memos for your diary file or notes to others.
There's a form letter already set up; you can modify it to show your
letterhead. PRSLOG prints brief listing. PRSLBL is for mailing.
2. You can use the PRSSS.FRM to translate your data to your WEEKPLAN personal
planner spreadsheet model by using the standard procedure.
PRSSS translates Record #, Name, About, & TOTALs.
3. E-Mail: RichStrong@aol.com or richstrong@compuserve.com.
2. Telephone & FAX Numbers
As with any database reports you can query for any criteria.
3. Mailing Labels
As with any database reports you can query for any criteria.
4. Things To Do List and WeekPlanner
If you like to list your "Things To Do Today", then you can fill in your
Prs or PrsNote, query/ find for date, and then print with your
PrsDay report StrongForm, then post it on your desk or wall or carry it.
/SW\ P r s D a y 03/02/1996
==================================================================
Time PrsRecId NameLast About:
==================================================================
1000 PR021500 Strong PrsNote Database & WeekPlan/LiFlo models
1400 PR021600 Sysop Coordinating COSMIC
////////////////////////////////////////////////////////////////////
You can print your PrsDay as 3x5 or 4x6 cards for easier carrying.
If you like weekly or monthly planning and you dislike reviewing
old marked-up records or notes or desk calendars, then you can use your
PrsNote for scheduling and recording actions.
If you like to use a pocket planner and you like the idea of setting up a
spreadsheet as a weekly planner so you can manipulate with cut-and-paste
as things change, then you can use a spreadsheet called
"WeekPlan" that does just that. Parts of it will look like this:
|Beginning | | | Monday | |
+-------------------+--------+ +-------------------+--------+
|Break 940 | 0 | |Break 1440 | |
| 1000 | 0 | |03/02/1996 1500 | |
| This is a 1020 | | | Strong PR031500 | |
| 1040 | | |PRSNOTE DATABASE & | 1.80 |
| blank period 1100 | | |WEEKPLAN/LIFLO | |
| 1120 | 0 | |MODELS | |
+-------------------+--------+ +-------------------+--------+
5. Tracking Bank Check Accounts with BankChek Forms
You can enter your data in simple bank check form with BANKCHECK:
To view an example of a screen, click on *BankChek Screen
PrsNote Bank Check RECNO: 1 PRSRECNBR: PR031500
DATE: 03/02/1995
Pay To: Dick Strong BUDTOTL: $3.00
ADRES1: Safety Analysis Systems Co. ACTTOTL: $3.00
ABOUT: PrsNote Database & WeekPlan/LiFlo Models
BUDGITEM: Office Equipment Line Item: Ref. BUDTAX
_/SW\_ PRSNOTE LOG 03/02/1996 Page No. 1
Date: Name: About: Est: Mi:
RecId: Remarks: Act: Hr:
----------------------------------------------------------------------------------
03/02/1996 Dick PRSNOTE DATABASE & 1.80 22
WEEKPLAN/LIFLO MODELS
PR031500 Strong E-Mail: either 4.00 12.0
RichStrong@aol.com or
richstrong@compuserve.com
----------------------------------------------------------------------------------
Summaries: Est.: 1.80 Mi: 22
Act.: 4.00 Hr: 12.0
03/02/1996 1500
Strong PR031500
PRSNOTE DATABASE & WEEKPLAN/LIFLO MODELS , 1.80
You can also use your PrsSS translator StrongForm to go into your
Life and Estate Planning spreadsheet StrongForm.
Your translator StrongForms are created in monospace ( typewriter ) fonts
such as System, Fixed System, Roman, or Courier to eliminate font data.
You can use a Printer Setup of "Generic/ Text Only to File" to eliminate
printer data in your translation. Assuming that you have entered your code
data into your key field, you can query or find a range of records to
translate. You can use the following generic translation procedure:
1. Print the PrsSS report to a file in your spreadsheet directory as a .PRN or .TXT file.
2. Open your spreadsheet model, such as WeekPlan, and a new spreadsheet;
3. Import or Open your PrsSS file to the new spreadsheet;
4. If you desire to see the entire "About" text, then wrap the text - if not, leave as is; and
5. Cut and paste into your WeekPlan time slots.
Translating special variable expenses with your BudTaxSS report
StrongForm. You likely will have some variable expenses where you'll want to
identify them in your BudTax spreadsheet StrongForm, such as
improvements, emergencies, or casualty losses, etc.
Notice that your BudTax has a space in the line below, 'For:', to
identify the 'Budget Item' from your PrsNote. You can enter the
identification into your PrsNote, and then use your BudTaxSS
to translate into your BudTax at the appropriate month 'Est.'
column and the line item row.
-20, -30
Office Equipment
